Property Administrator

Job type: Contract

Duration: 3 months

Job location: Phoenix, AZ

Pay: $24-$30/hr

Position Overview

We are seeking a detail-oriented and customer-focused Property Administrator to support the Property Manager in the day-to-day operations of a commercial property portfolio. This position plays a critical role in ensuring efficient property administration, tenant satisfaction, and operational excellence.

This is a fully on-site position that requires daily interaction with tenants, vendors, visitors, and ownership groups. The ideal candidate thrives in a fast-paced environment, possesses strong organizational skills, and can effectively manage multiple priorities while delivering exceptional customer service.

Key Responsibilities

• Provide comprehensive administrative support, including answering phones, filing, preparing reports, data entry, and correspondence management.
• Coordinate meetings, special events, and scheduling activities for property management teams.
• Assist with lease administration, including lease setup, updates, amendments, reporting, and file maintenance.
• Prepare and coordinate bid proposals, service contracts, and invoice processing.
• Maintain property records, lease files, vendor files, insurance certificates, and HVAC contract documentation.
• Monitor contract and insurance expiration dates and maintain follow-up systems.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Prepare financial spreadsheets and administrative reports.
• Draft and transcribe contracts, leases, proposals, addendums, correspondence, and related documents.
• Manage office supply inventory and ordering.
• Serve as the primary point of contact for tenants, vendors, visitors, and prospective tenants.
• Coordinate tenant move-ins, welcome packages, directory updates, signage, and tenant gifts.
• Maintain parking access records and building access card databases.
• Process tenant rebills, including utility charges, HVAC services, and meter readings.
• Maintain tenant and vendor contact information, insurance documentation, and property databases.
• Foster positive relationships with tenants, vendors, and ownership groups.
• Support additional projects and responsibilities as assigned by the Property Manager.

Qualifications

Education

• High school diploma or GED required.
• Additional college coursework preferred.

Experience

• 0–2 years of administrative, clerical, or office support experience required.
• Commercial real estate or property management experience is a plus.

Technical Skills

• Intermediate to advanced proficiency with Microsoft Office 365, including Word, Excel, and Outlook.
• Experience with property management or accounting software such as MRI, Skyline, or Argus is preferred.

Skills & Competencies

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Exceptional customer service and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Self-motivated with a strong desire to succeed in a collaborative, entrepreneurial environment.

Work Environment

This is a full-time, on-site position. Remote and hybrid work arrangements are not available. Regular on-site presence is required to support tenants, property operations, and client relationships.

#BGTA #ZIPTA

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.